Service Team Members
This page describes the service areas function and the jobs performed by members of the service team. It is encouraged that all positions are filled with a broad range of volunteers which will ensure that the service team runs most effectively.
The service unit is the most common term used by Girl Scout councils to denote the geographic subdivisions of the council. The service unit provides the setting within which the primary services of a council (organizing troop/groups and providing direct services to girls and Girl Scout leaders) take place.
The service team provides the primary services needed in a geographic subdivision. A service team is usually composed of: service unit director, treasurer, one or more school organizers, leader mentor, registrar, event coordinator, community information coordinator, adult learning coordinator, recognition coordinator, product sales coordinator and Juliette coordinator.
Service Team eNewsletter
Welcome to the 2010-2011 Girl Scout troop year! Volunteers across the council were asked for their feedback on the service they were receiving from the council through the service area meetings. The data was compiled and reviewed by a volunteer task force to make some important changes in the delivery of service for our service teams and leaders. Two major findings were evident; volunteers said they would prefer to meet monthly as service units and they want consistent information.
So, "TEAM Connections" was designed for you, the TEAM member, as a way to give you timely information on a monthly basis. This will be either emailed or mailed to you each month prior to your next service unit meeting. This information will then be shared, by you, at your service unit meetings. If there are handout pieces that need to accompany this information, you will receive it from the department. Thank you for agreeing to hold a position on the service team and to participate in the service unit meeting. Please continue to give us your feedback!
2012
- TEAM Connections eNews - February 2012
- TEAM Connections eNews - January 2012
2011
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Looking for past issues? Visit our archives page.
Service Units: Do you need to add specific items to the monthly TEAM Connections Newsletter? Below is a Microsoft Word Template, TEAM Connections, for you to update and attach to the monthly newsletter-specific to your service unit.
- TEAM Connections - Service Unit TEMPLATE
- Service Unit Agenda Sample/Template
- Troop Calendar 2010-2011(fillable in Word)
Service Unit Director
The service unit director works in partnership with the Regional Membership Manager for managing Girl Scouts in the area. The primary responsibility of this position is to build a strong service team, assure the service unit meets regularly and that communication happens.
Service Unit Treasurer
The service unit treasurer is responsible for keeping all service unit funds and records up to date, balancing the service unit checkbook and reporting on financial status to the rest of the service team.
School Organizer
The school organizer is responsible for organizing troops and groups. This includes helping to:
- Organize troops and provide support to leaders
- Secure parent interest and support
- Promote recruitment nights
- Recruit adult leadership
- Recruiting and placing girls
- With the service team, follow up with lapsed girls.
Leader Mentor
The leader mentor works with the school organizer to provide ongoing support to leaders. This includes:
- Giving information, advice, and encouragement to leaders
- Helping leaders to increase their knowledge of the Girl Scout program and available resource
- Helping leaders to improve their leadership abilities
Leader Mentor Resources:
- Next Steps (Sept 09)
- Leader Mentor Contact Sheet
- Parent Help Packet
- Working Through Conflicts
- Troop Finances
- Planning Calendar
- Girl & Adult Partner
Service Unit Registrar
The service unit registrar is responsible for seeing that girls and adults participating in Girl Scouts are registered members by making sure appropriate forms and dues are collected. This person also promotes spring registration.
Commonly used forms/links for service unit registrars:
- Link to eBiz
- Link to Forms
- Your guide to registration
- Change of member information form
- Membership Receipt Log
- Registration check list for SUR's & troop leaders
- Registrar Supply Order Form
- Registration Problem Sheet
Leadership Center Registrar Contacts:
- Michelle Hummel, senior council registrar, Burlington area
- Cyndee Lackore - Cedar Rapids area
- Jan Firzlaff or Beth Splinter - Dubuque area
- Sheila Ruland - Quad Cities area
- Lindsay Brown or Beth Nguyen - Waterloo area
For additional questions or comments, please contact Kim Kirby, personify manager.
Program Event Coordinator
A program event coordinator is responsible for planning and carrying out special program events in the area. This person works with a team of volunteers within the community and community resources. Specialty event coordinators may be available, i.e. grade level, outdoor program, day camps, badge workshops, etc.
Flier templates for service unit events:
- Girl registration for membership and event - older girls
- Girl registration for membership and event - younger girls
- Troop registration for event - older girls
- Troop registration for event - younger girls
Adult Learning Coordinator
An adult learning coordinator is responsible for conducting training in a local area for "Getting Started" and enrichment trainings, promoting adult learning opportunities and working closely with the council Adult Development Department. This person could also be a council trainer.
Mobile Marketer Coordinator
A mobile market coordinator is responsible for providing a Girl Scout mini-store at local service unit events such as day camp, recruitments, etc. This person works closely with their local Girl Scout Leadership Center.
Recognition Coordinator
A recognition coordinator sees that the council procedure is followed to recognize volunteers and advance the image of the Girl Scout volunteer. This person works with a local volunteer recognition team to submit council recognitions yearly and also to recognize volunteers on a local level throughout the year. They will work with the council recognition coordinator.
Monthly Recognition Tips
Recognizing volunteers is more than just a yearly event and awards. Everyday, our volunteers do wonderful things that nobody sees or hears about, yet are so worthy of our thanks. Take a look at the Recognition Tips for monthly ideas on how to recognize your service unit volunteers. Have an idea you would like to share? Send it to DebB@GSEIWI.org.
Recognition Tips
| December 2012 | November 2012 | January | February |
| March | April | May | June-July |
| August-September | October | November | December |
Fall Sale Program Troop Product Manager
The Fall Sale Program Troop Product Manager promotes and coordinates the annual council Fall Sale Program within a Girl Scout troop.
Cookie Sale Program Troop Product Manager
The Cookie Sale Program Troop Product Manager promotes and coordinates the annual council Cookie Sale Program within a Girl Scout troop.
Juliette Coordinator
A Juliette coordinator is responsible for communicating with the individually registered girls to inform them of program opportunities and making sure that, as a Girl Scout Juliette, they have a positive Girl Scout experience.
Community Information Coordinator
A community information coordinator works with the service team and local media to promote understanding and public awareness of Girl Scouting by publicizing troop, service unit and council Girl Scout activities. This person also works with the council Marketing and Communications Department.
- Positive media coverage is one of the most important promotion tools used by GSEIWI. Publicity in the form of a news article, accompanied by a picture of Girl Scouts in action, grabs people's attention and gives them the opportunity to learn about the wonderful experiences found in Girl Scouting. Download publicity tips.
Council contact: NikkiH@GSEIWI.org, vice president of operations.
Fund Development Coordinator
A fund development coordinator is responsible for communicating with troops and parents the opportunities for supporting the Girl Scout program through financial giving. They are also familiar with troop sponsorships, money earning activities, and gifts in kind in order to provide support to troop leaders. The fund development coordinator works with council fund development staff to implement community fund raising opportunities and increase community awareness of Girl Scouting.
The size of a service team and the number/kinds of functions performed will vary from service unit to service unit.
